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SEN Hybrid Board Meeting Agenda, 7pm April 9, 2024

Hilyard Community Center, 2580 Hilyard St. & Google Meet


Or Join By Phone:

(US) +1 413-931-1378 PIN: 223 845 764#

Call to Order

  • Personal video and audio recordings may not be reproduced in any form without informed consent of the individuals represented ie: non-board members of the audience.
  • Public Comment (5 mins)
    • If a member of the online audience wishes to make public comment, please raise a hand.

Message from Co-Chairs: (5 mins)

Consent Agenda (see additional documents) (<3 mins)

  1. Approve Past Meeting Minutes
  2. Approve the following changes for general, election, and picnic schedule for 2025 and beyond:
    • February: Election
    • March: Retreat
    • May: General
    • September: Picnic
    • November: General

Treasurer’s Report: Dennis (see email report)

Committee Reports (see email reports unless otherwise noted below)

  • Disaster Preparedness:                               Dennis/Heather
  • Transportation Committee:                          Lucy
  • Communications Committee:                       Dennis, Ela, Lynne
  • Tugman Park Volunteers:                           John
  • Environmental Stewardship Committee:        Devon
  • NLC:                                                         Dennis

Old Business:

  • Reminder: Neighborhood Meet Up: April 18th, 10am Hideaway Bakery (same time as the ESC Meeting) (1 min)
  • Picnic Committee (10 mins)
    • Music
    • Date
    • Other?
  • May Election Meeting Update (15-20 mins)
    • Getting the word out: what we have done so far and what do we need/want to do
    • Social Event Update: Ela & Dennis
      • Music
      • Bingo
      • Board/Committee Member Roles?
    • Reminder: Board/Committee Member Roles:
      • Front Sign-in Table:             Lucy, Jessica
      • Online Voting/Google Meet: Jess
      • In-person Voting:                Dennis & Lynne
  • June 4, 2024 Board Retreat: Lucy, Jessica, John (5-10 mins)
    • Ideas:
    • 2025 Work Plan
    • Bob’s Rules Refresher
    • By-Laws/Charter Review
    • Communication Protocols (FB, Word Press, Public Comment, etc.)
    • Google Meet Primer, Google Drive, Word Press Primer?
    • Designated Gmail Set-Up

New Business:

  • Google Meet (5-15 mins)
    • Review & Questions?
    • For detailed instructions about how to switch from Zoom to Google Meet:
    • Switch to Google Meet
  • Work Plan Template/Example (5 mins)
    • Please Review on Shared Google Drive: NA Work Plan Template 2024
    • Due date for the 2024 Work Plan: June 1
    • I will compile the 2024 Work Plan
      • Organized by committees instead of Neighborhood Survey Goals
      • By May 1st: Each committee (including the Picnic) must email me:
        • Committee Work Plan
        • Any Planned Committee Events
        • Any Estimated Costs for Planned Events (if events are free, no worries but please state as such)
      • 2025 Work Plan Draft Created at June 4 Board Retreat
  • SEN Mailchimp (5 mins)
    • Election & Social
    • Neighborhood Meet Up


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